Privacy Policy

Effective Date: February 21, 2024

The Society for Translational Oncology (“STO,” “us,” “our,” or “we”) respects your privacy. This STO Online Privacy Policy (the “Policy”) explains how STO collects, uses, and discloses personal information from users of our website located at www.sto-online.org, and through any other websites that we operate and that include a link to this Policy (collectively, the “Websites”).

Information We Collect

Information that you provide directly: When you use or access the Websites, we may collect personal information directly from you, such as the following:

  • Registration and account information when you sign up for an account, such as your name, email address, and country,
  • Business information, such as your job title and the name and address of your employer or organization.
  • Any other information you submit when you contact us through the Websites, including any information you provide in connection with support requests, newsletter sign-ups, or responses to surveys or forms we make available through the Websites.

We may also receive information about you from our partners and from other third-party partners.

Information we collect automatically: We also may collect certain other information automatically when you use the Websites, such as the following:

  • Browser and Device Information: When you use the Websites, we will collect information about your device and your browser. For example, we may receive device identifiers such as IP address and MAC address, operating system type and version, and Internet browser type and version.
  • Information Stored in Cookies. The Websites may also use cookies to collect personal information. Cookies are pieces of information stored directly on users’ computers or devices. Cookies allow us to collect information such as browser type, time spent on the online services, pages visited, referring URL, and other traffic and usage data. We may also use cookies for purposes such as determining what features interest our users and revising our site features or operations.
  • Pixel Tags/Web Beacons. The Websites may also use other tracking technologies to collect information when you use the Websites. For example, pixel tags, sometimes called web beacons, are similar in function to a cookie and can tell us certain information like what content has been viewed.
  • Activity Reporting and Log Data. We may receive log information related to your activities while using the Websites, such as the pages that you view and the links that you click. In addition, we use Google Analytics to help us analyze how visitors use the Websites. Google Analytics uses cookies to collect information about your use of the Websites, includes your IP address. If you so choose, you may be able to opt out of Google Analytics by turning off cookies in the preferences settings in your browser. For more information on Google Analytics, including how Google Analytics collects, uses, and discloses information, refer to the following page: https://policies.google.com/technologies/partner-sites.
  • Location Information. When you use the Websites, we may receive information about your approximate location as derived from your IP address.


How We Use Your Information

We may use personal information that we collect about you for purposes that include the following:

  • Providing the Websites and supporting the features available to you.
  • Providing you with newsletters or other information that you request from us.
  • Improving the content and/or services of the Websites.
  • Notifying you about new or existing products, content, or services.
  • Tracking and analyzing the Websites usage data and statistical information.
  • Personalizing your experience on the Websites, enhancing features and designing relevant alerts, and delivering relevant content.
  • Conducting research to understand how users use the Websites and to determine what features and services may interest users.
  • Operating and improving our organization and our services.
  • Communicating with you, including by sending you marketing and promotional messages, and responding to your inquiries and requests.
  • Troubleshooting, de-bugging, and otherwise addressing issues that may arise with the functionality of the Websites.
  • Protecting the legal rights, property, safety, and security of records or information of our users, and our organization and others, including detecting and preventing fraud, misuse of the Websites, and other unauthorized activity.
  • Complying with applicable law, judicial process, any properly authorized civil, criminal, or regulatory investigation, or any subpoena or summons issued by a competent authority.
  • Enforcing our policies, terms of use, or rights arising from contracts.
  • Evaluating or participating in an actual or potential merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, including as part of bankruptcy, liquidation, or similar proceedings.
  • For such other purposes as you may authorize at the time you submit the information.

We also may aggregate or de-identify personal information we collect through the Websites by removing any details that identify you personally. Aggregated or de-identified information will not be subject to this Policy and may be used and disclosed for any lawful purpose.

How We Use and Share Information Collected

  • We may disclose your personal information to our contractors, affiliates, service providers, and other third parties we use to support our organization, which may include support of any of the data uses described above.
  • We may share with our partners and donors your responses to forms, or interests in products or services or requests related to STO.
  • Comply with applicable law, other legal requirements, and industry standards.
  • Enforce our policies, terms of use, contracts, or other legal rights.
  • Investigate or prevent unlawful activities or misuse of the Websites.
  • Protect against malicious, deceptive, fraudulent, or illegal activity, and participating in any prosecution or enforcement of laws or agreements meant to prevent or punish such activity.
  • Operate, evaluate, debug, identify and repair errors, effectuate similar functional enhancements, and improve our Websites, or other Websites.
  • Protect the legal rights, property, safety, and security of us, our users, our employees, and others.
  • We may disclose your information to an actual or potential buyer, successor, or other organization in the event of an actual or potential merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer.

We also will disclose information for any purpose or to any organization that you expressly authorize or permit, such as when we request your consent to share information and you agree.

Security

Security of information transmitted over the internet cannot be guaranteed. STO uses reasonable security to protect the confidentiality, integrity and availability of information we collect, use and store, but we cannot ensure or warrant the security information you transmit to us and you understand you do so at your own risk.

Surveys

We may conduct occasional online surveys. These surveys are entirely voluntary, and you may easily decline to participate.

Assignment

We may freely assign this Policy or any of our rights and/or obligations hereunder. In the event that all or part of our assets are sold or acquired by another party, or in the event of a merger, you grant STO the right to assign information collected from you and via our Websites.

International Transfer of Information

If you are visiting the Websites and/or directly providing us with personal information in a geographic region other than the United States, please note the laws of the United States may differ from those in your jurisdiction and may not afford the same level of data protection. For example, the European Commission has not indicated the United States meets the standards for an adequate decision. You acknowledge that you understand your personal information may be used and disclosed for the purposes identified above in accordance with this Policy and your personal information will be transferred to, stored in, and disclosed to other parties in the United States.

By engaging with our Websites and providing both your personal and non-personally identifiable information, you indicate you understand the risks and agree to the transfer of this information to the United States.

Your Choices

We provide you with choices with regard to your information. For example, you may choose not to provide the personal information we request through the Websites. However, not providing information we request may restrict your ability to use certain features of the Websites.

You may also be able to restrict the automatic collection of information when you use the Websites by disabling cookies in your internet browser, but doing so may prevent you from using the functionality of the Websites.

Some Internet browsers have a “do-not-track” feature that let you tell the Websites that you do not want to have your online activities tracked. At this time, the Websites do not respond to browser “do-not-track” signals, and other parties may collect personal information about your online activities over time and across different Websites, applications, and other online products or services when you use the Websites.

For information about interest-based advertising, and to opt out of this type of advertising by third parties that participate in self-regulatory programs, please visit the Network Advertising Initiative (NAI) opt out tool (http://www.networkadvertising.org/choices/) and/or the Digital Advertising Alliance (DAA) Self-Regulatory Program for Online Behavioral Advertising (https://youradchoices.com/). Please note that any opt-out choice you exercise through these programs will apply to interest-based advertising by the third parties you select but will still allow the collection of data for other purposes, including research, analytics, and internal operations. You may continue to receive advertising, but that advertising may be less relevant to your interests.

How to Stop Receiving Information from Us

You may choose at any time to stop receiving newsletters or other promotional communications from us by using the unsubscribe feature at the bottom of email communication or by contacting us as indicated below. You may also withdraw any consent you have previously provided. To do so, please contact us at admin@sto-online.org.

Children

The Websites are not intended for use by children under the age of 13, and we do not knowingly collect personal information from children under the age of 13.

Data Retention

We retain your personal information for as long as reasonably necessary for the purposes described in this Policy, while we have a legitimate business need to do so (e.g., to provide you with newsletters or services you have requested), or as required by law (e.g., for tax, legal, accounting, or other purposes), whichever is longer.

When we have no ongoing legitimate business need to process your personal information, we will delete it or if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and keep it from further processing until deletion is possible. In some circumstances, we may anonymize your personal information so that it can no longer be associated with you, in which case it is no longer personal information.

Third-party Links

The Websites may include links to other Websites, applications, information, and services provided by third parties. We are not responsible for the privacy policies or practices of those third parties. We encourage you to review the applicable privacy policies of such third parties if you elect to follow the links provided.

Residents of the European Economic Area (EEA), Switzerland, and the United Kingdom (UK)

Depending on where you reside, you may have the following privacy rights related to the personal information that we collect:

  • A right of access: you have the right to obtain confirmation as to whether personal information concerning you is processed or not and, if processed, to obtain access to such data and a copy thereof;
  • A right to rectification: you have the right to obtain the rectification of any inaccurate personal information concerning you. You also have the right to have incomplete personal information completed, including by means of providing a supplementary statement;
  • A right to erasure: in some cases, you have the right to obtain the erasure of personal information concerning you. However, this is not an absolute right and we may have legal or legitimate grounds for keeping such data;
  • A right to restriction of processing: in some cases, you have the right to restrict the processing of your personal information;
  • A right to data portability: you have the right to receive the personal information concerning you which you have provided to STO, in a structured, commonly used and machine-readable format, and you have the right to transmit those data to another controller without hindrance from STO. This right only applies when the processing of your personal information is based on your consent or on a contract and such processing is carried out by automated means;
  • A right to object to processing: you have the right to object at any time, on grounds relating to your particular situation, to processing of personal information concerning you when such processing is based on the legitimate interest of STO. STO may, however, invoke compelling legitimate grounds for continued processing. When your personal information is processed for direct marketing purposes, you have the right to object at any time to the processing of such data. You can change your marketing preferences at any time as described in the Section called, “How to Stop Receiving Information from Us.”
  • A right to withdraw consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.


Exercising Your Rights

To submit a request to exercise your rights, please send us an email to admin@sto-online.org, or send your request by mail to us as the data controller using address in the “Contact Us” section below, with your first name, last name, and email address, and a detailed explanation of your request. We may have a reason under the law why we do not have to comply with your request or may comply with it in a more limited way than you anticipated. If we do, we will explain that to you in our response.

Complaints Regarding Our Privacy Practices

For EEA, UK, and Swiss residents, you have the right to complain to a data protection authority about our collection and use of your personal information. For more information, please contact your local data protection authority.

Changes to this Policy

We may update this Policy to reflect changes in our privacy practices at any time. When we do so, we will update the effective date of the Policy, above. We encourage you to periodically review this Policy for the latest information on our privacy practices.

Updating Your Information

If you have an account with us, you can update it and your profile information or close your account through your profile settings within your account, or by contacting us at admin@sto-online.org.

Contact Us

If you have any questions, comments, or concerns about our Policy, you may contact us at admin@sto-online.org or at the following address:

Data Protection Office
Society for Translational Oncology
PO Box 12412
Durham, NC 27709 USA
(919) 433-0489