PRIVACY POLICY

Society for Translational Oncology

Society for Translational Oncology (“STO”) is committed to maintaining the privacy of information that you provide when you engage with STO and use STO’s website (the “Website”) and all associated mobile applications, domains, portals, and services (collectively with the Website, the “Services”), including without limitation the HARMONY website.

Third-party websites and services that you may access via STO’s Services are not subject to this Policy and may have their own policies relating to your privacy and the information they collect about you. STO recommends that you review each third party’s privacy policies.

Types of Information STO Collects

As described more fully below, STO may collect two types of information about you when you visit the Website, utilize the Services, communicate with STO by phone or mail (postal and email), or interact with STO in person: (1) personally identifiable information (such as your name, address, telephone number, email address, employment information), and (2) non-personally identifiable information.

Personally Identifiable Information

STO may collect the following categories of personally identifiable information:

  • Identifying contact information, such as your name, address, email address, country and/or state of residence, telephone and fax numbers, professional and other demographic information, other contact information, and any free-form text you provide. STO uses this information to provide you with information about its features and Services; to communicate with you and others about its features and Services, as you request or indicate; to process your requests or ensure STO’s partners have information to process your requests; to provide you with personalized content; and to send other information to you related to your requests; and
  • Internet or other similar network activity and information about your visit to the Website, including without limitation access times and information about your computer hardware and software, such as your IP address, browser type, and domain names. This information is sourced indirectly from you (e.g., from observing your actions on the Website). The information is used to provide you with personalized content and information, and/or to send information to you.

If you contact STO through the Website or otherwise and request access to paid content, STO collects personally identifiable information from you and shares that information with STO’s partners who manage and provide paid content and services.

STO collects information directly from you when you sign up for STO’s newsletters and when you communicate with STO, including without limitation by phone, mail, and email, and in person. STO collects information directly from you when you respond to surveys and when you provide information and responses to questions concerning STO’s partners. STO may also receive information about you from STO’s partners and other third-parties.

Non-Personally Identifiable Information

STO collects non-personally identifiable information about your visit to the Website. This information is aggregated and not used to identify you personally.

About the Use of Cookies

Some information may be collected automatically when you visit the Website, including without limitation through cookies, web beacons, and similar tracking technologies (collectively “Cookies”). Cookies are small amounts of data that are stored on your browser, devices, or pages you are viewing. Some Cookies are deleted once you close your browser, while others are retained to recognize you when you return to a website. You may learn more about Cookies and how they work at allaboutcookies.org.

STO does not use Cookies to track other sites you have visited or to look at or track any personally identifiable information about you. Cookies are a required feature to support the personalization, registration, and sign-in features of the Website and other Services. You may use the Website and other Services without Cookies, but it may affect their functionality and you will not be able to register, sign in, or use personalization features.

How STO Uses and Shares Information Collected

STO uses and may disclose the personally identifiable information it collects to:

  • Provide you with information about products and services that you request from STO;
  • Inform STO’s partners of your interest in their products or services;
  • Provide your form responses to STO’s partners, if requested by you;
  • Provide your contact information to third parties, but only when you have provided specific consent;
  • Improve the content and/or functionality of the Services, which may include without limitation providing information to contractors, service providers, and other third parties that support the Services and are bound by contractual obligations to keep personally identifiable information confidential and use such information only for the purposes authorized by STO;
  • Notify you about new or existing products, content, or services;
  • Notify you for other purposes from time to time;
  • Track and analyze Website usage data and statistical information;
  • Comply with the law or in good faith belief that such action is necessary in order to conform to legal requirements, comply with legal process served on STO, protect and defend STO’s rights or property, or protect you or others; and/or
  • Provide such information to third parties to facilitate, or as part of, any corporate reorganization process, including without limitation mergers, acquisitions, change in control, and sales of all or substantially all of STO’s assets.

If STO collects your personally identifiable information for one of the purposes described above, STO may store such information on its servers or in one (or more) of its databases. Do not submit any personally identifiable information to STO if you do not want STO to use and store your information in accordance with this Policy.

STO uses and may disclose your non-personally identifiable information to:

  • Manage and maintain the Services;
  • Analyze data about Website visits in order to improve the Services;
  • Update donors who fund the Website with aggregated usage data;
  • Deliver the content of the Website correctly;
  • Optimize the content and marketing of the Website;
  • Ensure the long-term viability of STO’s information technology systems and technology; and/or
  • Provide law enforcement authorities with the information necessary for investigation or prosecution in cases of fraud, abuse, cyber-attack, or other unauthorized access or use.

Information collected through Cookies is stored separately from any information STO has collected from you otherwise.

STO does not share information about you, including without limitation information STO collects from you, from your use of the Services, or from other sources other than as indicated by and in a manner that is consistent with this Policy.

Your Privacy Rights

In the United States, state consumer privacy laws may provide residents of a state with additional rights regarding STO’s use of personal information.

California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Montana, Oregon, Tennessee, Texas, Utah, and Virginia provide their respective residents with rights to:

  • Confirm whether STO processes their personal information;
  • Access and delete certain personal information;
  • Correct inaccuracies in their personal information, taking into account the information’s nature processing purpose (excluding Iowa and Utah);
  • Data portability;
  • Opt-out of personal data processing for:
    • targeted advertising (excluding Iowa);
    • sales; or
    • profiling in furtherance of decisions that produce legal or similarly significant effects (excluding Iowa and Utah); and
  • Either limit, opt-out of, or require consent to process sensitive personal data.

The exact scope of these rights varies by state. To exercise any of these rights, contact:

E-mail: admin@STO-Online.org
Subject: Privacy Rights
Society for Translational Oncology
Attn: Consumer Privacy
PO Box 12412
Durham NC 27709 USA
Telephone: 919-433-0489

To appeal a decision regarding a consumer rights request, contact:
E-mail: admin@STO-Online.org
Subject: Consumer Privacy Appeal
Society for Translational Oncology
Attn: Consumer Privacy Appeal
PO Box 12412
Durham NC 27709 USA
Telephone: 919-433-0489

Refer also to STO’s separate General Data Protection Regulation (GDPR) Privacy Policy regarding additional privacy-related considerations.

Security

Security of information transmitted over the internet cannot be guaranteed. STO uses commercially reasonable security measures to protect the confidentiality, integrity, and availability of information that STO collects, uses, and stores, but STO cannot ensure or warrant the security of information you transmit to STO, and you understand you do so at your sole risk.

Surveys

STO may conduct occasional online surveys. These surveys are entirely voluntary and you may decline to participate.

Assignment

STO may freely assign this Policy or any of STO’s rights and/or obligations under this Policy. In the event that all or part of STO’s assets are sold or acquired by another party, or in the event of a merger or change in control, you grant STO the right to assign to its successors and assigns the information collected from you, including without limitation via the Services.

International Transfer of Information

If you are visiting the Website and/or directly providing STO with personally identifiable information in a geographic region other than the United States, please note the laws of the United States may differ from those in your jurisdiction and may not afford the same level of data protection. For example, the European Commission has not indicated the United States meets the standards for an adequacy decision. You acknowledge that you understand your personally identifiable information may be used and disclosed for the purposes identified above in accordance with this Policy and your personally identifiable information will be transferred to, stored in, and disclosed to other parties in the United States.

By engaging with STO, including without limitation via the Services, and providing your personally identifiable and non-personally identifiable information, you acknowledge and agree that you understand the risks and agree to the transfer of the information to the United States.

Policy Regarding Minors

STO s only collects information knowingly from individuals 18 years of age and older, and the Services are intended only for individuals 18 years of age and older. STO does not knowingly collect personally identifiable information from individuals under the age of 18. If STO becomes aware that such information has been collected, STO will erase or delete it.

How to Stop Receiving Information from Us

You may choose at any time to stop receiving information from AlphaMed about content or services by using the unsubscribe feature at the bottom of an email communication or by contacting AlphaMed directly as indicated below. You may also withdraw any consent you have previously provided. To do so, contact:

E-mail: admin@STO-Online.org

Society for Translational Oncology
PO Box 12412
Durham NC 27709USA
Telephone: 919-433-0489
Under normal conditions, you can expect your request to take up to three business days to be processed.

Policy Modifications

STO may update this Policy from time to time without notice. Changes will become immediately effective upon posting on the Website unless otherwise noted. Your use of the Services following any such updates indicates your consent to the practices described in the revised Policy.

Contact Us

If you have any questions, comments, or concerns about this Policy, you may contact STO at admin@STO-Online.org.

Policy Version: March 24, 2025